PROJECT ACCOUNTANT I

MAJOR GOALS AND RESPONSIBILITIES
Support the project management team to which you are assigned in all functions, but specifically to ensure timely and professional communication between customers, design teams, subcontractors, suppliers, and internal departments regarding project financials. Must display a working knowledge of accounts payable, accounts receivable, and job cost systems and be able to answer questions from the project team about the status of an account payable or receivable invoice. An understanding of how AR and AP affect project financial health is essential.

ESSENTIAL ACTIVITIES

1. Assist with new project team employees, tracking and documenting owner-specific training and onboarding (badges, IT, etc.).
2. Understand prime contract agreements and how they relate to the project.
3. Generate and/or receive, file, distribute, and facilitate negotiation of prime contract agreements and setup in the accounting system, updating information on an as-needed basis.
4. Create and process all letters of intent, subcontracts, purchase orders, change orders, change proposals, etc., in the accounting system and distribute for signature. Retain record copies in the job files.
5. Perform workforce tracking, including certified payroll as required by the contract, including but not limited to diversity and inclusion compliance documentation.
6. Assist project team in the preparation of monthly owner invoices and subcontractor billing.
7. Request invoices from subcontractors and vendors as necessary.
8. Assist subcontractors and vendors when inquiring about invoice/payment status.
9. Track subcontractor and vendor compliance documentation including but not limited to insurance certificates, lien waivers, and second-tier lien waivers, etc., as required by the owner contract and/or Tarlton policies.
10. Coordinate and obtain performance and payment bonds, bid bonds, etc.
11. Provide backup assistance to other project accountants.
12. Manage tax-exempt paperwork for projects.
13. Monitor sales and use tax compliance.
14. Project Accountants will be responsible for individual teams and located with their team.
15. Project Accountants will report to the Operations Project Director with input on performance from the Assistant Controller.
16. Assist with project closeouts.
17. Support the coordination and preparation of accounts payable and accounts receivable documentation to ensure accuracy and timeliness in processing.
18. Assist in reconciling discrepancies between project costs and general ledger accounts, ensuring all financial transactions are accurately recorded.
19. Monitor the flow of project-related invoices and payments, ensuring they are aligned with contract terms and reflected correctly in the accounting system.
20. Help maintain accurate accounts receivable aging reports, tracking outstanding invoices and following up on collections as needed.
21. Collaborate with the finance team to ensure proper coding of expenses to the general ledger, facilitating accurate financial reporting.
22. Perform final account reconciliations at project closeout to ensure all financial records are complete and accurate.

1. Proficient in Microsoft Applications, Oracle-based systems, or Viewpoint Construction Software and Project Management Software a plus.
2. Five years of administrative experience (preferably in the construction industry) and/or Bachelor of Science in Accounting/Finance or related major required.
3. Must be able to work with minimal supervision.
4. Congenial, dependable, organized, and efficient.
5. Superb proofreading and organizational skills.
6. Multi-tasking is a must, and flexible to changing conditions.
7. Construction accounting experience.
8. Must be a self-starter.