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Special Event Coordinator

Posted: 03/27/2024

Interested? Apply using this link!

Guided by the strategic plan and annual development plan, the Special Events Coordinator is a hospitality-forward professional who assists in stewarding donors, volunteers, and community stakeholders and achieving fundraising goals by planning and executing meaningful events and activities. The Special Events Coordinator plays a vital role in advancing our mission to strengthen families and empower individuals facing challenging circumstances by contributing to a robust culture of philanthropy.  
FamilyForward is committed to upholding the Organizational Health Anchors that we have set for the agency, including safety; mindfulness and self-regulation; relational health; cultural diversity, inclusivity, equity, and anti-racism; clinical lens; vicarious trauma and compassion fatigue.
What puts FamilyForward Out Front:

  • Paid time-off for Agency Wellness Week (December 25th to December 31st annually).
  • Emphasis on professional learning, growth, and development.
  • Diversity of the position gives you opportunities for new experiences.
  • Opportunity to work collaboratively with a dynamic team.
How we wholeheartedly take care of our people:
  • Competitive pay & benefits package includes:
    • Medical, dental, and vision coverage for you and your family
    • Optional short-term disability
    • Virtual medical and mental health care coverage
    • Employee Assistance Program counseling services
    • Pre-tax medical Flexible Spending Accounts
    • Health Reimbursement Account for deductible expenses over $1000 individual; $2000 for families
    • 3% dollar for dollar company-matched 403(b) retirement savings account
    • Company-paid long-term disability and life insurance
  • 10 paid holidays, including 2 floating holidays for religious/cultural celebrations
  • Wellness Week paid time off December 25th – 31st annually
  • Paid vacation time and health and wellness leave
  • Education assistance program
  • Public Service Loan Forgiveness eligible employer
  • National Health Service Corps Loan Repayment Eligible Site
  • Member and active participant in the Hispanic Chamber of Commerce and LGBTQ+ Chamber of Commerce
  • Diversity Awareness Partnership Non-Profit Partner
What to expect on a given day as a Special Events Coordinator:
  • You will ensure all donor cultivation and fundraising events are developed and executed with the mission in mind and delivered in a collaborative, effective manner that honors deadlines and stays within the established budgets. 
  • You will plan organizational fundraising events including event planning, logistics, development, execution, and volunteer coordination. 
  • You will coordinate and provide direction to the external event planner, organize the event committee, and ensure revenue goals for the event are met in cooperation with the broader team.
  • You will plan and execute donor-centric events in collaboration with contracted vendors, planning committee, and staff that meets fundraising targets and stays within budget.
  • This position is responsible for:
    • The Rocket Ball annual gala.
    • Guardian Society donor appreciation events. 
    • Donor stewardship and cultivation events ( dinners, cocktail receptions, lunches)
    • Community stakeholder events.
    • Major Education and training events.
    • Holiday projects/in-kind donations.
    • Clothing for a Cause.   

You would be a good fit for this position if you:

  • Have a bachelor’s degree or a minimum of three years’ experience of successful event coordination.
  • Have at least 3 years’ proven experience in fundraising work; experience and/or familiarity with fundraising in human services is desired but not required. 
  • Have experience evaluating contracts, venues, and vendors.  
  • Are able to demonstrate excellent organizational skills, communication skills, project management skills, and superior attention to detail. 
  • Can be flexible and adapt to changing needs and time pressures, particularly as logistics and plans develop.
  • Are able to prioritize tasks and balance multiple priorities. 
  • Have the ability to create and sustain positive working relationships with all levels of the agency - internal and external.
  • Are a creative thinker and solutions finder, helping solve logistical problems. 
  • Have experience with database software and/or customer relationship management (CRM) preferred; experience with Raisers Edge is desired but not required.  
  • Are available to work some evenings and weekends for special events, as discussed and planned.   
Salary Expectations:
  • Depending on experience, salary range is $21.93 - $23.50

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