Afterschool Attendance Clerk @ St. Cecilia School ($16.50+/hour)
Gene Slay's Girls & Boys Club is seeking a bi-lingual attendance clerk for our afterschool program at St. Cecilia School (906 Eichelberger St., 63111).
Mission: The mission of Gene Slay’s Girls & Boys Club (GSGBC) is to empower girls and boys in the St. Louis metropolitan area, especially those who need us most, to realize their physical, intellectual, and emotional potential.
Vision: We aspire to help youth build strong, supportive relationships that allow them to safely explore and discover new skills, ideas and opportunities to reach their fullest potential.
Values: Deep Appreciation, Tailored Support, Social and Emotional Growth, Strong Relationships, Collaborations, Critical Thinking and Family Partnerships.
Organization Description: Since 2018, GSGBC has embraced trauma-informed care in its operations and service delivery to members and their families. Drawing from models like the Sanctuary Model, Missouri Model, and Conscious Discipline, the organization integrates trauma-informed principles into its culture and practices. Staff receive training to understand the impacts of trauma and effectively address related behaviors. The Conscious Discipline Model emphasizes safety, connection, and problem-solving, enhancing support for children’s emotional and behavioral needs. GSGBC is committed to fostering a supportive, empowering environment where members and families can thrive.
GSGBC offers afterschool and summer programming for youth ages 5-16, serving more than 700 youth annually. GSGBC supports youth development and holistic health with programs that include: Academics, Athletics, Character Building, Healthy Living, College & Career Readiness and The Arts. The Afterschool Program runs August through May, 3:00 pm – 6:00 pm, a Summer Camp is offered June through July, 8:00 am-5:00 pm.
Primary Function: The Attendance Clerk is responsible for assuring the safety of Club members by maintaining an accurate record of attendance as well as greeting members and parents in a positive manner. They will work closely with Program staff to ensure the Club adheres to the program schedule as set forth by the Director of Programs.
Schedule: The Attendance Clerk at St. Cecilia School works approximately 20 hours per week through the school year, with an anticipated schedule of 2:00 pm to 6:00 pm Monday through Friday. When St. Cecilia dismisses early (approximately one time per month, generally on Fridays) the afterschool program starts at 12:00 pm, and the Attendance Clerk will arrive at 11:30 am. The afterschool program will follow St. Cecilia’s school calendar; no afterschool program will run on days when SCS is closed to children. This is a ten-month position employed August – May. This position is eligible for employment at GSGBC’s Summer Camp in June and July.
Duties & Responsibilities:
- Check youth in and out of the Afterschool Program using Trax Attendance Manager (attendance tracking system)
- Monitor the door camera and verify the identity of individuals before allowing into the building
- Greeting guests upon arrival
- Ensure accurate real time attendance for emergency procedures
- Ensure safe dismissal of members to authorized pick-up person
- Answer all telephone calls in a prompt and courteous manner
- Maintain knowledge of school and activity calendars, keeping youth and families abreast of upcoming events and important dates/days off
- Responsible for enrolling members into Apricot (data tracking software)
- Responsible for the daily entering of attendance into Apricot
- Review all membership applications for accuracy before accepting
- Administer warnings and fines to parents/guardians for late pick-up
- Report attendance numbers to GSGBC Leadership daily
- Ensure compliance of public health and emergency protocols
- Keep all necessary forms supplied
- Assist in administering First Aid to members as needed
- Assist with cleaning and organizing of Afterschool space as needed
- Report daily attendance numbers to Leadership daily
- Microsoft Office Suite experience and experience utilizing online databases
- Experience using iPad, iPhone and laptop devices
- Excellent attention to detail and accuracy with data entry
- Proficiency in Spanish and English is highly desirable
- Excellent verbal and written communication skills
- High school diploma required, associate or bachelor’s degree preferred
- Ability to self-start, take initiative, and work independently in a fast-paced environment
- Works collaboratively with other staff and management
- The ability to problem solve and process through critical thinking
- Must pass the health and employment requirements set by Missouri Department Elementary and Secondary Education as a condition of employment (including background check, fingerprints, drug screen, physical and TB risk assessment
Physical Requirements/Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to sit for extended periods
- Ability to stand, walk, and move throughout the facility
- Ability to focus on a screen for extended periods
- Ability to lift and carry up to 20 lbs.
- Manual dexterity and visual acuity
- Ability to bend, reach, or stoop
- Ability to speak clearly and hear effectively
- Ability to remain alert and attentive
- Ability to work in a typical office environment
- Ability to work occasional extended hours
