Accounts Payable Specialist

MAJOR GOALS AND RESPONSIBILITIES:
Serve as the primary accounting staff member to process the accounts payable for expense AP and trade payables.

ESSENTIAL ACTIVITIES

1. Autonomously own and monitor the accounts payable inbox and work with project accountants to make sure they receive job expense invoices.
2. Process travel and per diem expenses and expense reports ensuring expense reports adhere to corporate policy and the approval process
3. Process material invoices and material suppliers through Viewpoint.
4. Process recurring invoices.
5. Handle internal and external inquiries pertaining to accounts payable.
6. Handle vendor statement reconciliations.
7. Distribute and manage company credit cards, as directed (Comdata and WEX).
8. Navigate vendor websites to collect invoices monthly to ensure timely payment.
9. Post TEAM Facility invoices each month.
10. Follow up with employees to ensure approvals are timely and invoices paid when due.
11. Accrue sales/use tax when needed.
12. Maximize quick pay discounts when offered
13. Maintain supporting documentation for invoices to be saved electronically
14. Collect and distribute mail for the finance group
15. Process all forms of payment including printing checks and creating EFT upload files
16. Prepare of 1099 forms, annually.
17. Prepare credit applications.
18. Be the subject matter expert with Viewpoint as it relates to Accounts Payable.
19. Process cash receipts.
20. Other duties as assigned.

1. Two plus years of corporate accounts payable experience in a fast-paced environment, preferably in the construction industry.
2. Excellent organizational skills and attention to detail.
3. Excellent verbal and written communication and interpersonal skills.
4. Proficient in Microsoft Office products.
5. Vista/Viewpoint Construction Software knowledge a plus.